How to approve or decline posts

DesktopStart

The approval system in Publer helps you manage your workflow easily and efficiently.

To approve posts:

• Once a post is created by a member and submitted for approval, you will receive a notification on your Publer account.
• Check the notification bell on Publer to view it:

• When you click on the notification, you will be taken to the post that needs your approval.
• You can also find the post by going to Posts > Scheduled > Pending approval.

• From there, you can Decline or Approve the post.
• If you Approve the post, you will see a success message, and the post will be moved to Posts > Scheduled.

• If you Decline the post, you can leave a note explaining the required changes:

• After declining the post, you will see a message confirming that it was successfully declined.

• The member will receive a notification that the post was declined and will be able to resubmit it for approval.

To approve posts created for multiple social accounts:

• Locate the posts that are pending approval in the Calendar.

• Click Approve all to approve all the posts at once.

• Alternatively, click Show all posts to review the individual posts.

• You can then approve or decline each post separately.

Keep in mind:

• Admins and Owners have to approve posts for Editors if the Editor has the Should be approved by Owner/Admin permission.
• Clients have to approve posts for Editors and Admins if the Client has Should approve posts enabled for the specified social accounts.
• If you are the Owner looking for post approvals, only a Client who has the Should approve posts permission for a social account can approve your posts.
• A post will only be fully scheduled once it has been approved by both the Admin and Client if both approvals are required. This depends on the permissions and how they are set up.
• Members can only approve, decline, or edit posts for social accounts they have permission to access.
• When posts are created for multiple social accounts and have different approval statuses, click Show all posts to review and manage them individually.
• Posts that still require approval will continue to be displayed together until they are approved or declined.

Learn more about the approval workflow system in detail here.

DesktopEnd

MobileStart

Clients and Admins can also approve or decline posts directly from the Publer mobile app.

To approve or decline a post:

• Open the Publer app and check your notifications to see if there are any posts that need approval.

• Go to the Calendar and find the posts that need approval. Alternatively, you can filter the Calendar to show only posts awaiting approval.

• Open the post, review it, and choose to Approve or Decline it. In this example, the post has been approved.

• Go back and open any other posts that need your approval. In this example, the post has been declined. You can also leave a comment explaining why it was declined.

• Return to the Calendar. You will see that one post is Scheduled and the other is Declined.

Keep in mind:

• Members can only approve, decline, or edit posts for social accounts they have permission to access.
• When posts are created for multiple social accounts and have different approval statuses, open them to review and manage each post individually.
• Posts that still require approval will continue to be displayed together until they are approved or declined.

Learn more about the approval workflow system in detail here.

MobileEnd

Updated on: 27/09/2026