Specifying posting and approval permissions helps keep your team's workflow organized and ensures that posts are reviewed by the right people before they are published. In Publer, these permissions can be configured for each team member and assigned social account, allowing you to control who can schedule posts directly and which posts require approval.

How posting and approval permissions work:

Posting and approval permissions determine whether a member can schedule a post directly or whether the post must go through an approval process first.

• Posts that don't require approval can be scheduled directly and will follow the selected publishing schedule.
• Posts that require approval will remain pending until all required approvals are completed.
• Approval requirements can apply to posts created by Editors, Admins, or the Owner, depending on the permissions configured for the assigned social account.
• Posts can require approval from an Admin/Owner, a Client, or both, depending on how the approval workflow is configured.

The three post approval access levels:

Publer offers three different post approval access levels:

• Should be approved by Admin/Owner: Posts created by an Editor must be approved by an Admin or Owner before they can be published.
• Should be approved by Client: Posts created by an Editor, Admin, or even the workspace Owner must be approved by the Client before they can be published.
• Full Posting Access: An Admin can create and schedule posts directly without requiring approval from the Client.

Learn more about post approval access levels here.

To choose the posting or approval access for a member:

• Go to the dropdown button on the top-right corner, next to your profile, and choose a workspace:

• Click on Members on the left-side panel:

• Select the desired teammate, click the three-dot menu on the far right, and choose Edit Social Accounts.

• Configure the appropriate posting or approval permission for each social account assigned to the member.

• Click Save to apply the changes.

When a post requires approval:

1. The post appears under Posts > Scheduled > Pending Approval.
2. The appropriate Admin, Owner, or Client will be able to review the post, depending on the approval settings configured for that social account.
3. The post must receive all required approvals before it can be scheduled and published.
4. If the required approval is not completed before the scheduled time, the post will be marked as Failed and moved to Posts > Failed.

Learn more about roles and permission levels to understand what each team member can do.

Updated on: 26/09/2026